Other Specification:

• Minimum of a Bachelor’s Degree and have worked in an English-speaking environment
• Minimum 2 years of experience in International Agency or 5 year experience in Administration in similar or higher role.
• Proven experience in administrative roles particularly with international clients
• Excellent working knowledge of Microsoft Office (Word, Excel, Power Point) and e-correspondence.

Preferred Skills:

• Excellent command over English communication, both written and spoken
• Confident & strong communication and presentation abilities
• Proficient in negotiation and resolving relevant queries, concerns and issues
• Should be persistent, results-oriented and motivated with positive attitude
• Strong persuasion and computer skills with business development mindset
• Excellent time management and the ability to work effectively under pressure
• Must be eligible, eager and flexible to travel and work out of valley and abroad
• Demonstrates honesty, integrity, reliability, and the ability to maintain confidentiality.

Job Description:

• Responsible for direct client/customer coordination & correspondence internationally
• Proven experience in administrative roles particularly in e-correspondence in a most professional way and ensuring to provide immediate support through emails & telephone calls  
• Responsible for providing complete administrative support to our national and international wings by maintaining and bridging communication relationships between international clients and organizations.  
• Organize & maintain schedules, events/programs, travel/booking, accommodation and interview, recruitment & selection drives  
• Upon the receipt of new demand need to share the same with the concerned departments
• Responsible for maintaining respective admin records and sharing all the concerns for further processing
• Responsible for maintaining complaint logs and forwarding them to the concern after complete verification
• Ensuring effective & efficient administration of the full circle of recruitment, training & deployment process of selected candidates by coordinating with other department
• Responsible for raising invoices to clients as advised and needed
• Maintaining monthly reports including recruitment, deployment, repatriation, etc
• Proven experience of being able to handle multiple tasks at the same time under pressure
• Notable organizational skills and the ability to provide organization and structure that others can follow
• Creating & presenting reports and memos for clients, managers, and management as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Attend meetings and record notes and messages for clients, managers, and management
• Responsible for office clerical duties and maintaining office correspondence
• Liable for drafting documents, filing, and data entry, compiling documents, and sharing as per instruction. Check the documents in detail for accuracy and authenticity
• Be responsible for proper storage of the documents, cataloging and retrieving as required
• Be responsible for the document’s security, for assigning access, and for removing and destroying obsolete documents
• Should be professionally Disciplined, SMART, Charming/Good Looking personality, Proactive, and physically & mentally Fit for duty
• Performs all other duties & tasks as instructed by management or superiors.

Note: Female candidates are strongly encouraged to apply. Remuneration and perks will be based on experience, qualifications, and other relevant qualities. This job description outlines the primary responsibilities of the role but is not exhaustive. Duties may be adjusted over time, and the associate should be flexible in their responsibilities to meet the evolving needs of the position. Only shortlisted candidates will be called for interview.

Source: Merojob

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