Location: Central Office, Lalitpur (V001/ADMIN/Y/led)

Key responsibilities:

• Administer and coordinate all financial systems of the organization including general ledgers, internal accounts, accounts payable and account receivable, payroll, budget monitoring, and other financial systems and processes are required.
• Prepare budget planning and execute them in coordination with Executive Director and Executive Secretariat.
• Ensure all project staff are providing timely, accurate, and appropriate timesheets and other financial reporting of the field activities, including invoices, bills, and all other relevant financial information and records.
• Share monthly financial analysis with organization and submit monthly financial report to donor in given deadline.
• Ensure payment of TDS on periodic basis and also done E-TDS as on validate time frame of Nepal Government Tax Office.
• Maintain financial management files with proper supporting documentation;
• Monitor fund in the bank account to ensure for timely disbursement of payments;
• Ensure compliance requirements of donor’s rules and regulations, Nepal Government Laws and organization policies including audit requirements;
• Work closely with organization members, program and other field staffs to inform and orient them for the financial requirements;
• Track and record all advances, payables and ensure timely settlement;
• Review and check all the financial supporting documents such as bills, agreement and other supporting documents before making administrative and program expenses, payments to the staffs and third parties;
• Prepare and submit monthly financial reports and advances requests on the timely basis as per grant agreement requirement;
• Responsible for procurement of office supplies, expendable and non-expendable items;
• Ensure withheld tax of all vendors, employees and consultants is properly accounted and deposited in Inland Revenue Department in a regular and timely basis;
• Make timely payments related to all program expenditure e.g. salaries and benefits, purchases, travel and program advances in timely manner;
• Prepare monthly fund advance request and budget projections, and share internally and submit to donor.
• Provide support role in audit (internal and external (including preparation of documents for internal and external and donor audits.
• Maintain the confidentiality of the organization’s financial business and other private information and records.

Required Qualification:

• Master Degree in Account and Finance with at 2-year experience & Bachelor degree in Account and Finance with at least 4 years relevant experience especially with youth and youth related issues
• In depth understanding of Nepal’s accounting principles for non-profit organizations
  Strong knowledge of Accounts Payable, Accounts Receivable, Invoicing, and General Ledger knowledge and experience
• Excellent Accounting Software Skills
• Strong Computing Skills (Word Processing and Excel)
• Skills and solid experience with financial systems, financial reporting, financial and business planning, budget preparation, and adherence to statutory, regulatory and other policy standards and requirements
• Ability to accurately analyses, interpret, summarize, and present financial information
• Ability to work in a demanding self-supervisory, multi-task environment within clear timelines
• Strong interpersonal, and cooperative working skills
• Excellent verbal and written communication skills
• Strong administrative ability and organizational skills
• Ability and willingness to maintain confidentiality
• High attention to detail and a high level of accuracy.

Salary and Benefits: As per organizational policy

HOW TO APPLY:

Interested and competent candidates (especially youths below the age of 35 years) are requested to send their recent CV including 2 references of previous line managers and cover letter with stating the subject as “Applying for the position of Administration and Finance Coordinator, District Coordinator for Dailekh & Baitadi District, and MEAL Officer” with mention position.

Only short-listed candidates will be called for an interview. Telephone enquiries will not be entertained. Candidates form local areas/district, minority communities, caste group, people with disabilities and women are highly encouraged to apply.

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