Qualifications and Skills:

• Experience: Minimum of 2-3 years in documentation, records management, or similar roles.
• Education: Bachelor’s degree in Business Administration, Information Management, or a related field.
• Proficiency in document management systems (e.g., SharePoint, Documentum) and Microsoft Office Suite; familiarity with regulatory compliance is a plus.
• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Problem-solving skills and the ability to work independently.

Key Responsibilities:

• Develop, implement, and maintain document management systems to ensure the efficient organization, storage, and retrieval of documents.
• Manage the entire document lifecycle, including drafting, reviewing, editing, and archiving records and files.
• Ensure all documents are accurate, up-to-date, and comply with internal policies and external regulations.
• Coordinate with various departments to gather required documentation, verify data, and ensure completeness.
• Maintain document security and confidentiality, controlling access levels based on user roles.
• Track document revisions, changes, and approvals, and maintain a record of all modifications for audit purposes.
• Train and support team members on document control procedures and best practices.
• Prepare and provide reports related to documentation activities and compliance status.
• Conduct regular document audits and assist with preparing documents for inspections or compliance reviews.
• Identify and implement improvements to document management practices to enhance efficiency.

Source: Merojob

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