Job Description

Administrative Support:

• Manage the ED's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.

Meeting Coordination:

• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure meeting materials are prepared and distributed in a timely manner.

Communication:

• Act as the point of contact between the ED and internal/external stakeholders.
• Screen and prioritize incoming communications (emails, phone calls, etc.) and respond on behalf of the ED when appropriate.
• Draft and proofread communications, ensuring clarity and accuracy.

Project Management:

• Assist in the planning and execution of special projects and initiatives led by the ED.
• Monitor project timelines and deliverables, ensuring timely completion.

Hospitality Sector Specific:

• Utilize industry knowledge to assist the ED in strategic planning and decision-making.
• Coordinate with various departments (e.g., sales, marketing, operations) to align activities with the ED’s goals.
• Maintain awareness of industry trends, competitive landscape, and regulatory requirements.

Travel and Event Planning:

• Arrange complex travel itineraries, including flights, accommodations, and ground transportation.
• Plan and coordinate company events, conferences, and executive off-sites.

Office Management:

• Oversee the organization and maintenance of the executive office.
• Ensure office supplies are stocked and equipment is functioning properly.
• Handle expense reports and financial documents related to the executive office.

Relationship Management:

• Build and maintain strong relationships with key stakeholders, including board members, clients, and partners.
• Facilitate effective communication and collaboration within the executive team.

Note: Female candidates are highly encourged to apply.

Source: Merojob

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