Other Specification:

• Strong interpersonal skills with the ability to build rapport quickly.
• Professional demeanor and customer service-oriented approach.
• Ability to multitask and prioritize tasks effectively.

Job Description:

• Professionally represent organization within/outside the organization and provide necessary information to internal employees and external customers and visitors.
• Responsible to manage the reception area and coordinate with concerned personnel in your absence for smooth flow of operations.
• Record telephone messages, screen calls as directed, visitors, ask questions to determine concerned needs, and direct visitors to appropriate employee / department.
• Maintain and monitor log books in order to create professionalism and effectiveness at work.
• Monitor inflow and outflow of employees and record the timing accordingly through attendance device or register book and report to concerned authority.
• Proper filing/retrieving of documents, follow proper communication and other task/s as instructed by concerned authority.
•  Collect and distribute mail, documents and messages to the concerned authority.
•  Provide assistance and coordinate with concerned authority in smooth functioning of various activities conducted by the organization.
• Provide assistance in communicating with clients and support in deliverance of good customer service.
• Responsible for handling correspondence and maintaining log of day-to-day activities.
• Regular follow up and feedback to clients and update to concerned authorities.
• Arrange appointments for BOD/HOD’s and support in scheduling meetings as and when required.

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