Job Description:

• Maintain proper Documentation:  update about documents, proper filing, Bookkeeping, document record and Dairy Keeping.
• Clear and specific while telecommunicating  and Maintain Record of outgoing and Incoming calls
• Answer incoming phone calls inquiries and email& Outgoing calls. Answering, forwarding, and screening phone calls.
• Follow-up & inquiry for appointment and visit. Properly maintain and note in appointment Register
• Greet clients and visitors with a positive, helpful attitude and assisting clients in finding their way around the office and provide counseling to visitors.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Sorting and distributing mail. Convey of message to concerned person/ dept.
• Update concerned department about the given work or any other issue on time.
• Familiar with the basic computer and Printer operations like fax and print & scan documents.
• Make attendance report, on time data entry in EXCEL and properly maintain record files in computer.
• Typing of minutes of staff meetings, note keeping of every meeting and Timely follow up with the meeting or any other related issues
• Handle administrative tasks: Bookkeeping of all Stationary item, fill and record stationary requisition form, check with water jar & Stationary Safekeeping of items & pre-inform about purchase.
• Consult with Office Maid/ Helper and prepare the budget of kitchen expenses.
• Check kitchen stock and supervise the Office Maid/ Helper.
• First hand counseling about organization and assisting Program Coordinator for several programs if needed.

Job Specification:

• Bachelor’s degree Running or Completed.
• Prior experience of 1 or 2 year as a receptionist or in a related field.
• Excellent written and verbal communication skills both Nepali and English.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping out with various tasks as required.

Source: Kumarijob 

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