Project Duration: One Year

Responsibilities and Deliverables:

Operations

• Develop and implement strategies to improve operational efficiency and productivity by using tools and techniques.
• Develop and monitor key performance indicators (KPIs) and Key Result Areas (KRAs), Weekly Tracker and Reports of the team members and implement measures to achieve operational targets.
• Identify areas for process improvement and implement solutions to enhance efficiency.
• Collaborate with other departments and consultants of the organizations to ensure seamless integration of operations across the organization.

Inventory Management

• Develop and implement inventory management strategies to optimize inventory levels and minimize stockouts.
• Monitor inventory turnover rates and implement measures to reduce excess inventory and minimize carrying costs.
• Implement inventory tracking systems to accurately track inventory levels and locations.
• Coordinate with procurement and other departments to ensure timely replenishment of inventory.
• Conduct regular inventory audits to identify discrepancies and implement corrective actions, maintain all the inventory related files and documents.

Administration

• Oversee administrative functions, including office management, facilities, and equipment maintenance, maintain all the administrative related files and documents.
• Develop and maintain administrative policies and procedures to support efficient operations.
• Manage office supplies, equipment, and facilities to ensure availability and functionality.
• Coordinate with other departments to support their administrative needs.
• Maintain employee leave records and oversee the leave management process.
• Ensure proper maintenance of employee files and records.

Procurement

• Adhere to the Procurement Policy for all purchases and guide the team in coordination with the team members.
• Develop and maintain relationships with vendors and suppliers to ensure timely and cost-effective procurement of goods and services.
• Negotiate contracts and agreements with vendors to secure favourable terms and pricing.
• Monitor inventory levels and coordinate with relevant departments to ensure adequate stock levels, maintain all the procurement related files and documents.
• Implement procurement best practices to optimize efficiency and cost-effectiveness.
• Review procurement policies regularly to ensure compliance and effectiveness.
• Maintain a list of approved suppliers and update it regularly based on performance and suitability.Supporting Role in Human Resource Management:
• Assist HR Manager in reviewing, amend and implement HR policies and procedures to ensure compliance with employment laws and regulations.
• Assist Manage in recruitment processes, including sourcing, interviewing, and onboarding new employees along with the Department Heads.
• Assist HR Manager in overseeing employee relations, including performance management, disciplinary actions, and conflict resolution.
• Assist HR Manager in developing and conduct training programs to enhance employee skills and knowledge.
• Assist HR Manager in Manage employee benefits and payroll processes, maintain all the HR related files and documents.

Additional Responsibilities: Perform any other tasks as instructed by the Supervisor as needed.

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