Classification: General Service Staff, Grade-4
 

Type of Appointment: Special Short Term ,6 months with possibility of extension.
 

Estimated Start Date: As soon as possible
 

Closing Date: March 15, 2023

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Core Functions / Responsibilities:

1. Responsible to purchase required office equipment, supplies, materials.
2. Strictly adhere to the proper IOM administrative procedures and standards for follow up, canvassing, bidding, ordering and stock keeping and timely delivery of procured supplies and materials.
3. Closely coordinate with and ensure that all project-related purchases are reviewed and approved by the Project Manager in advance and coordinate with the Finance Unit on accounting requirements prior to issue of PO.
4. Handle the shipment of personal effects whenever staff moves in/out of different destination in coordination with the sending/receiving mission.
5. Coordinate interpreter and translation service as requested by different programme activities.
6. Provide assistance to identify appropriate venues for training /workshop/conferences and events within the country by following procurement procedure.
7. Coordinate and handle all request for printing materials such as books, brochure, letterhead, banners, visibility items, business card etc.
8. Maintain assets inventories timely by scanning the QR code tagged in assets and handle the assets disposal process via scrap sale/auction/donation by following assets disposal procedure. Conduct assets verification in a yearly basis or as required.
9. Responsible to order stationeries required for different unit and to maintain inventories and store.
10. Maintain daily fuel logbook and handle request for procurement of fuel as per the requirement.
11. Handle in procuring medical/lab supplies/equipment and IT related goods and services.
12. Responsible to handle petty cash and settle it on monthly basis.
13. Undertake any other duties that may be assigned by the supervisor from time to time which are commensurate to the position.

Required Qualifications and Experience:

Education

• Bachelor’s degree in business management, marketing, accounting or a related field with 2 years of experience.

Or

• Secondary Education in above field with 4 years of experience.

Experience:

• Past experience of handling procurement and logistics work.
• Knowledge of UN/IOM procurement practice and procedures will be an advantage.
• High level of computer literacy.
•  Good communication and negotiation skills.

Languages:

Fluency in English, Nepali is required.

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

Appointment will be subject to certification that the candidate is medically fit for appointment. Only Nepali Nationals will be considered for this position.

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